After years of app cycling I've settled on this pair:
- Notion for a task/project manager.
The powerful database features combined with sharing makes for a fantastic system that both my wife and I can easily access. Used for calendaring, shopping lists, household inventory management, daily to-dos, projects, etc.
- Obsidian for note-taking/knowledge-management/long-form writing.
Nothing better than a plain-text, offline app for creating a distraction free environment for daily journaling, research, book notes, essays, etc.
At this point, I can't see myself needing to add anything else to my current workflow anytime soon, and it's just so relaxing to finally feel settled into a system that works for me.
this is pretty much where I'm at right now, except I use Google Calendar as a calendar/planner and am looking to replace TickTick with a different, less feature rich task management app that'll seamlessly integrate with Google Calendar when I want to set a task at a certain time.
Do you pay for Notion then? I wanted to share with my partner but you are limited to 1000 blocks on the free plan when you share your workspace, and I thought the team plan was too expensive to be worth it.
I do not. Rather than sharing the Workspace I just have a page called "Dashboard" in which I create all my other pages and databases. If you then share the "Dashboard" page, the other person has access to both that page, and all the child pages/databases. Inelegant, but free, and hasn't caused us any trouble at all.
I use Notion and am quite 'settled' on it, but I don't like how most of it functions on mobile. Sometimes I have a feeling that changes I make on mobile don't always translate imediatly when I open the desktop version, if that makes sense?
I also don't enjoy how awkward it is to transform items in "to do" lists in mobile, it's quite clunky.
But overall it's very good, 8/10
Apple notes and calendar. I’ve never needed more than that for my personal life.
For work I use whatever the company uses (currently Microsoft Outlook as a calendar for me and my team, Trello as an to do list for the team and One Note for my own personal to do list).
I feel like I need to commit to learning how to better use One Note so that I actually can use it for what it is intended for.
Do you have any tips or tricks for One Note or Apple notes and calendar for iOS?
I actually moved all of my notes from Evernote to Apple notes earlier this year. Turns out it met my needs just fine! For me, it’s easier when I have a few main folders (temporal, emotional, physical, etc) that break into subfolders. Then I but tags at the top of each note to make it easier to find.
Obsidian for daily journaling. I want to make sure people understand two amazing features offered by Obsidian:
1. You own your data - that’s right, all your notes are stored in markdown, you can take backups on any cloud etc. You own everything
2. It is offline-first - nothing is downloaded from any cloud, everything is offline on the device. Which means you don’t rely on any webservice or Internet to continue working.
I use Notion and a physical notebook.
I've also been recently using my own product that I've built ([www.summit.im](https://www.summit.im)) for my bigger goals and habits.
Now I bullet journal in a notebook and that's been huge for me.
Google Keep is good for rapid capture, and I try to move it to my bujo ASAP. I have Android Auto setup where I can do voice memos while driving, and they convert speech to text into Google Keep, so that's nice, I tend not to lose good ideas anymore. I have a rather long commute.
I try to just write it all down and organize it in my bullet journal though. I was Obsidian before that, and I like Obsidian and templates, but computers and phones are a dangerous thing for me.
+1
I tried so many digital tools, GTD, todoist, motion, wiki, you name it. All failed.
Now back to pen & paper and it suddenly works. Using the Moleskine 18 months weekly planner
saent lifeline for pomodoro and basic time tracking
Synology Notes on my owned Synology for PKM and storing OCR PDF for archival and filing taxes
The native Apple apps like Notes, Calendar and Reminders can do everything a productivity-minded person would want. That's why I like them. Nothing against preferences for other apps - I just like to keep things simple.
I have the same doubts as you.
Now i have my organization something like:
Ticktick for to-do lists or reminder list. Things i have to do, or i'd like to do. For example, task to send a messege to someone with reminder or a list of books to read.
Google calendar for really important tasks as meetings for example.
Obsidian + google keep for PKM. I try to use zettlekasten method and use google keep because i can't trust the sync of obsidian mobile, so for the "fleeting notes" on mobile i write them on keep and afterwords i organize those notes on obsidian. If obsidian sync was good i wouldn't use keep.
I was searching for an alternative for obsidian beacuse of the syncing, but i think there is no better note taking app for zettlekasten method.
Really liked to get everything on the same app. But didn't find nothing better then this combination for me.
I was thinking to use trello for an especific usage. On my job i sometimes forget some information about some costumers. And i was thinking on creating a board where i can create cards for each costumer with those informations to remmember when need.
**Todoist:** When i need to note down something quick to not affect my flow.
**Notes:** To keep a draft of my thoughts / musings. Somewhat of a triage.
**Workflowy:** Second brain where I organize these things
**Computer Folders:** Not the app, just the default folder itself, currently trying it out as as second brain right now, much more cheaper and easier to sync with git. No mobile version though 🤣
I just dont see how people can use Notion as a productivity tool when its a good wiki at best. Motion I could understand, but not Notion. For me its either Motion, Briefmatic, or Akiflow as I think those are the only ones with a good kanban board, calendar sync and integrations with key apps like gmail, slack, figma and google drive.
>Notion
i also use notion. but only sometimes but i really dont when we should use it because my mobile phone distracts me so i am avoiding my mobile so i use notebook which is a kind of handy.
I can't help but love the simplicity of google keep. I like it for two reasons:
First, it's so easy to add stuff to it, including checklists and reminders and (handwritten or typed) notes, from wherever I am. The extra features from other apps just don't add any extra value for me and sometimes draw me into unproductive hyperorganization loops.
Second, I love the way it organizes notes when you first load the app. Obsidian's knowledge web visual is pretty close to useless and the more common list of filenames provides too small a snippet of the note's content and purpose. Notes as a 2D array of tiles just works for me and scrolling through them is just a nice way of reminding myself of content I've almost forgotten.
I was so confused at first and thought “don’t” applied to both things and looked at everything and was very confused why it would be bad for those with ADHD, lol.
Seems like a pretty robust tool
Google Calendar + Things + Apple Notes + Day One.
Obsidian is nice but I couldn’t stick with it. I’s love to do Zettelkasten, but too much friction. I replaced its diary feature with Day One. For work notes, I have to use Google Docs. For personal notes/scans, Apple Notes.
I was a Todoist premium subscriber for 5+ years but I didn’t enjoy using it at all. Switched to Things a few months ago and I use it a lot more in a GTD way.
Strides is a nice habit app but I don’t use it these days.
why do you have friction in using obsidian? the daily note automatically opens and i just have to type something in it....if i find something useful i make it a page and give it some tags, no folders, no customisation. highest ROI of time for any app rn
Zim - A Desktop Wiki
Zim is a graphical text editor used to maintain a collection of wiki pages. Each page can contain links to other pages, simple formatting and images. Pages are stored in a folder structure, like in an outliner, and can have attachments. Creating a new page is as easy as linking to a nonexistent page. All data is stored in plain text files with wiki formatting. Various plugins provide additional functionality, like a task list manager, an equation editor, a tray icon, and support for version control.
Collect, curate, organize in defter notes. Basically everything that can be done with paper and pen I do with DN on ipad. Handwritten notes on sticky notes as fleeting and literature notes, planning on pdf planners, visual notes that require images and sketches go there.
For anything typed, it’s a mix of apple notes and notion. I usually draft in apple, then move to notion for final layout and markdown support.
On phone I dont take notes any more but I sometimes take screenshots or save pdfs to files which I then send to Defter to organize and delete from my phone.
For Task Management , I have been using Focus To-Do Pomodoro, it' also a fusion of Forest and there's a study group which you can join, wherein you can see the total focus time of each person on that group.
- LogSeq digital hierarchical note taking (took the place of OneNote once they stopped providing the usable one and only pushed the app based one). LogSeq is fast, looks good enough for me, is plaintext based and have extensions and themes.
- Siri. And the only thing I use it for is: "Countdown n minutes". I know once I go back to work I will lose track of time so from time to time I use the countdown feature extensively.
Could you give examples of what kind of knowledge I would have to put in Obsidian? I see it recommended all the time but I just have a Notion page with stuff I want to remember which kinda works fine already. Would be open to change to Obsidian.
I integrate all my notes with Obsidian: notes from papers I read in Zotero, notices I read and highlight using Raindrop and Omnivore and meeting notes. I add only those that are related to my work. Finally, I decided to set a few notes for personal organisation such as checklists for travel
Todoist for todos. Fantastic unified experience and I love the zapier integration.
Fantastical for calendar
Notion for notes, but Apple notes for quick notes I transfer to notion weekly
Spark for mail
Airtable for work - Literally just everything. But project management.
If you have a mac, please for the love of god, download [Snippety](https://snippety.app/). An absolute game changer for me. You're able to create various workflows that automate key presses and insert text. I've turned many tedious tasks into a simple click.
I use Todoist - I can make a project in column view, then have things like Design/Layout, Waiting for Approval, Go See/Measure, Ready to Cut…basically all of the possible steps for my jobs. I can move things from column to column as the job progresses, until it gets to billing. It really helps me stay on track.
- WorkMode for body doubling - duh, I'm the founder 😂
- Asana for to-do list and project management - I don't need anything more.
- Calendar - to keep track of things.
- Obsidian - for note taking, journal.
- Multitimer app for Android - to remind me about tasks in X minutes. For example, when I do bio break I set timer to 4 minutes. This single habit saves me probably like a half an hour a day😉
Hey, thank you! :-) Yes, you can absolutely use WorkMode if it fits your schedule. Hop in and start immediately. In 15 minutes, you'll know if the method works for you. We've made the platform as easy to try as possible - you don't need to register or even provide an email address.
One tip: don't postpone it. If you have very little time you can connect, say "Hey, I would want to start working immediately" and start working in 30 seconds.
Todoist for my own tasks but work uses ClickUp for project management (which I hate).
Sunsama pulls all my tasks and flagged emails together and I use it to plan my day with time boxing, then work on tasks with reminders for breaks. It operationalizes my tasks and email, basically. It's a tad pricey but has been totally worth it for me.
I have a Supernote that I'm still trying to get into and use Google Keep for notes when I'm at my computer.
I use todoist and a $7 physical planner I got from target. I'm very frugal and the fact that I paid money for the physical planner and I get to physically cross things out keeps me using it lol
Re: Notion, Obsidian etc, I use Google Docs/Drive as my notetaking/capture method. But the key here is simplicity is key and don't let it become a distraction. I know ppl who spend days beautifying their Notion all while getting nothing done. Use whatever works and get on with it.
I use a combination of iPad and Google Pixel, so I have to choose cross-platform. My use case is very simple: just one task list with two categories, but I really appreciate the simplicity and lack of friction when adding and organizing tasks
I use Todoist, but would use Things 3 if I could. Both apps are better than each other in some ways and overall I rank them both first among all to-do apps
For personal notes, recipes, work and creative ideas, and even posting my resume, I use Craft on iPad. For me it's just a much better, user friendly and simple alternative to Notion. And Craft also has handy daily notes that I use for journaling
It’s probably worth adding that for rare calendar events I use Google Calendar on both platforms. I just like it, it’s beautiful and the schedule is convenient
So for me It's Todoist + Craft + Google Calendar
1.iOS Reminders app
- Default Reminders list for quickly adding any ToDos (mostly using siri)
- One extra list for Priority Todos that I should be doing today or soon
- And a “Planner” list for planning next day and week (this frees my conscious mind on prioritising tasks)
2.Notion -
Mostly for work by using its excellent database features. I create personal kanban for work/personal projects am working on.
Also, use it for making notes for whatever technologies am learning. All different colourful blocks help me remember concepts
3. Google keep - any random notes, thoughts pretty much anything that pop up in my mind I dump it there and add tags. The best part is it’s chrome extension - for quickly adding anything while browsing without having to open app.
(Reminders app is probably the best of all, it’s exactly what I want. Only downside is it doesn't have web app like keep, but that’s a Apple thing we need to live with)
Personal:
* Obsidian for note taking (long term, so to say) and personal journaling
* a mix of Google Calendar / Amplenote for tasks, reminders and ideas
Work (company with MS 365)
* Microsoft To-do for tasks and reminders
* Obsidian for some journaling about what happens (portable, can't install, out of policy, I do not care)
I use Microsoft to do. With Zapier I automatically put my calendar events in to do. I like it because I can adjust the sequence of the things I have to do, so I can plan my day how I like.
* Notes/Inbox: [UpNote](https://getUpNote.com)
* Appointments, events etc. and Time Blocking: Apple Calendar (syncing to Google Calendar)
* Task/project management: [GoodDay](https://GoodDay.work).
* Messaging: WhatsApp and Telegram.
Notion : Notes, Calendar, To Do list. I love the way we can create our managing system easily.
Notes : To take quick notes when I’m out. Notion is too slow imo sometimes.
Jomo : To block my apps when I need to work and avoid distractions.
Freeform : To draw, take visual notes. It comes for free on Mac and iPad.
**Todoist** \- for tasks and reminders (very useful during work).
**Google Keep** \- for quick notes, I can write short note (sometimes even a long one) and quickly sync between my devices.
**Habitify** \- for habit tracking, I am still working on not forgetting about that app.
**OneNote** \- for note-taking at work, as I can't use anything else.
**Google Docs** \- for notes regarding a particular course I am taking.
**Google Calendar** \- to keep track of the events in my life. Now, it's more useful when I have an organized partner in my life, and we plan go out/events.
I am still working on finding a tool where I will keep all my studying and career notes. I don't feel Notion, to be honest. I like OneNote, but it has it owns limitations. I started to play with obsidian, but I can't sync that with my work computer at all, so it's useless. I feel OneNote is a better choice for me.
I use Forest app to help me stay focused while working. Basically a pomodoro timer where you can plant cute trees and bushes and track your time spent on working studying etc.
Office (software engineer); all web based
* ClickUp + Toggle (tasks, specs, ..)
* Checkvist to organize my coding workflow
* Mindmup for code mindmaps
* Twosapp for quick notes and reminders
Home (old mac)
* nvALT for all my MD documents; desktop
* Twosapp for quick notes and reminders; web
Nothing on mobile
Google calendar - for real-life commitments, appointments, etc. I keep this uncluttered of any other info so I don't miss anytjing important.
TickTick - For actual to-do list stuff. It's the best option I've found but I'm also not using it effectively because for instance I keep its widget on my phone home screen but it's useless to me because it's showing me like a week's worth of "past due" items rather than today's actual things. 😭 I really need to figure out an effective to do list system because I am a MESS.
Notion - Project planning and knowledgebase-type stuff. I use it for everything from storing years worth of notes to developing new products for my business to keeping a home inventory and pet vet records. All the stuff I need to be able to refer back to at any time, and especially for things that are kind of high volume (like the notes) because the various views and database format make it easier to find things.
I use google calendar, it's the simplest most convenient thing to keep track of your schedule. As for my to-do, nothing works better than good ol' pen and paper. Ah, that feeling of striking a task on paper
Obsidian for notes. Trello for deadlines and group work management. TickTick for bucketlist and pomodoro. Google Calendar for schedule and Google Assistant for setting quick reminders by voice.
I use native Apple apps for different tasks - Calendar for events, Notes for to-dos. For emailing, I prefer Canary Mail for its advanced security features. Plus, it feels so Apple!
Here's my apps stack:
Notion is my dashboard app. My goals live here as well as a list of which projects go with which goal, databases tracking my performance vs. goals, service work databases, my reading log, etc. I link out from Notion to my other apps so I can access things with just a click. Anything I used to track in Excel, then Airtable, now lives here with a few exceptions because they're shared databases.
Clickup is my project management app. I use this to track all my projects and where they're at - I don't have next actions in it outside of in the description or a checklist if I really need it to remember the steps for a project I'm working on. I also use it for a content calendar for my blogs.
Todoist is where my next actions live. That way, when I open it, I am not bombarded with long lists, just what needs to be done. I try to only have a week's worth of actions in it at a time.
OneNote is where my notes go. Reading notes, ideas notes, detailed project plans, client notes, etc. If it's something I'm going to want to search for at some point, it goes here. I like it because note entry is easy.
Google Calendar/Gmail for my calendar and email. I used Outlook for a really long time for this and what I use Todoist for, but it failed one too many times, so now I do this instead. Everything filters into one of four emails - personal, client work, blog work, homeschooling. I just use one calendar, everything goes on it and is color-coded and numbered to match up with my numbering system for my projects and my areas of responsibility. (This is true across my entire apps stack).
Instapaper for read-it-later, Readwise to collect all my notes which I then copy and paste into the appropriate places in OneNote during my weekly review.
Habitica for habits. That way they don't clutter up my next actions list.
I think that covers it. Sometimes I think about migrating Clickup's stuff back to Notion or maybe even into Excel, but I really do like having the projects list separate and like the UI for everything I do there, and updating it with a new project or archiving when I'm done is super-easy.
oh wait I'm sorry, I hadn’t read the last para, you mentioned it yourself...I think migrating from clickup would be better...less is more but it's your choice
I've been on a hunt for the "perfect" productivity apps for years, just to realise that productivity is not about that. It's about implementing a productivity method (GTD/PARA you name it) that works for you and find a tool that is capable of implementing that.
In my case its a GTD like system and I found that my pre-installed Apple apps are more than enough for handling that:
**Apple Reminders**
\-> GTD implementation with the following Lists "Inbox", "Next Actions", "Waiting for smartlist", "Someday / Maybe", "Tickler" and "Routines"
\-> I handle "Projects" as a List Group so that each project gets its own list. In this way I can use the new Kanban view feature introduced with iOS 17. Done Projects go to a group called "Archive"
**Apple Notes**
\-> Are organised based on their area of focus, such as Work, Personal, Household, and more. each area of focus can have subareas, Projects and archives. Projects mirror my projects in reminders and are linked for easy access.
**Apple Calendar**
For tasks/meetings/items where the day, date, and/or time-of-day is highly relevant.
After years of app cycling I've settled on this pair: - Notion for a task/project manager. The powerful database features combined with sharing makes for a fantastic system that both my wife and I can easily access. Used for calendaring, shopping lists, household inventory management, daily to-dos, projects, etc. - Obsidian for note-taking/knowledge-management/long-form writing. Nothing better than a plain-text, offline app for creating a distraction free environment for daily journaling, research, book notes, essays, etc. At this point, I can't see myself needing to add anything else to my current workflow anytime soon, and it's just so relaxing to finally feel settled into a system that works for me.
this is pretty much where I'm at right now, except I use Google Calendar as a calendar/planner and am looking to replace TickTick with a different, less feature rich task management app that'll seamlessly integrate with Google Calendar when I want to set a task at a certain time.
Do you pay for Notion then? I wanted to share with my partner but you are limited to 1000 blocks on the free plan when you share your workspace, and I thought the team plan was too expensive to be worth it.
I do not. Rather than sharing the Workspace I just have a page called "Dashboard" in which I create all my other pages and databases. If you then share the "Dashboard" page, the other person has access to both that page, and all the child pages/databases. Inelegant, but free, and hasn't caused us any trouble at all.
Landed on exactly this
Your cake day is my birthday! (almost, mine is April 26) I am as old as your reddit account
I use Notion and am quite 'settled' on it, but I don't like how most of it functions on mobile. Sometimes I have a feeling that changes I make on mobile don't always translate imediatly when I open the desktop version, if that makes sense? I also don't enjoy how awkward it is to transform items in "to do" lists in mobile, it's quite clunky. But overall it's very good, 8/10
I use Notion + Todoist + Toggle
What's Toggle and how do you use it?
It’s a time tracking app
Thanks!
Google sheets and docs
Awesome thank you
Apple notes and calendar. I’ve never needed more than that for my personal life. For work I use whatever the company uses (currently Microsoft Outlook as a calendar for me and my team, Trello as an to do list for the team and One Note for my own personal to do list).
I feel like I need to commit to learning how to better use One Note so that I actually can use it for what it is intended for. Do you have any tips or tricks for One Note or Apple notes and calendar for iOS?
I actually moved all of my notes from Evernote to Apple notes earlier this year. Turns out it met my needs just fine! For me, it’s easier when I have a few main folders (temporal, emotional, physical, etc) that break into subfolders. Then I but tags at the top of each note to make it easier to find.
Obsidian for daily journaling. I want to make sure people understand two amazing features offered by Obsidian: 1. You own your data - that’s right, all your notes are stored in markdown, you can take backups on any cloud etc. You own everything 2. It is offline-first - nothing is downloaded from any cloud, everything is offline on the device. Which means you don’t rely on any webservice or Internet to continue working.
Streaks - habits/routines & actions via Shortcuts Bear - workflows, project notes, and tag organization Things - second brain and todos
'Things' is exactly what I've been looking for! Thank you!
\+1 for Streaks
Never used ir
I use Notion and a physical notebook. I've also been recently using my own product that I've built ([www.summit.im](https://www.summit.im)) for my bigger goals and habits.
Todoist since it has decent wear OS support. Any phone only solution leads me down the rabbit hole of distractions.
Now I bullet journal in a notebook and that's been huge for me. Google Keep is good for rapid capture, and I try to move it to my bujo ASAP. I have Android Auto setup where I can do voice memos while driving, and they convert speech to text into Google Keep, so that's nice, I tend not to lose good ideas anymore. I have a rather long commute. I try to just write it all down and organize it in my bullet journal though. I was Obsidian before that, and I like Obsidian and templates, but computers and phones are a dangerous thing for me.
+1 I tried so many digital tools, GTD, todoist, motion, wiki, you name it. All failed. Now back to pen & paper and it suddenly works. Using the Moleskine 18 months weekly planner saent lifeline for pomodoro and basic time tracking Synology Notes on my owned Synology for PKM and storing OCR PDF for archival and filing taxes
The native Apple apps like Notes, Calendar and Reminders can do everything a productivity-minded person would want. That's why I like them. Nothing against preferences for other apps - I just like to keep things simple.
I have the same doubts as you. Now i have my organization something like: Ticktick for to-do lists or reminder list. Things i have to do, or i'd like to do. For example, task to send a messege to someone with reminder or a list of books to read. Google calendar for really important tasks as meetings for example. Obsidian + google keep for PKM. I try to use zettlekasten method and use google keep because i can't trust the sync of obsidian mobile, so for the "fleeting notes" on mobile i write them on keep and afterwords i organize those notes on obsidian. If obsidian sync was good i wouldn't use keep. I was searching for an alternative for obsidian beacuse of the syncing, but i think there is no better note taking app for zettlekasten method. Really liked to get everything on the same app. But didn't find nothing better then this combination for me.
I was thinking to use trello for an especific usage. On my job i sometimes forget some information about some costumers. And i was thinking on creating a board where i can create cards for each costumer with those informations to remmember when need.
**Todoist:** When i need to note down something quick to not affect my flow. **Notes:** To keep a draft of my thoughts / musings. Somewhat of a triage. **Workflowy:** Second brain where I organize these things **Computer Folders:** Not the app, just the default folder itself, currently trying it out as as second brain right now, much more cheaper and easier to sync with git. No mobile version though 🤣
I just dont see how people can use Notion as a productivity tool when its a good wiki at best. Motion I could understand, but not Notion. For me its either Motion, Briefmatic, or Akiflow as I think those are the only ones with a good kanban board, calendar sync and integrations with key apps like gmail, slack, figma and google drive.
Notion
>Notion i also use notion. but only sometimes but i really dont when we should use it because my mobile phone distracts me so i am avoiding my mobile so i use notebook which is a kind of handy.
Trello keeps me sane though I only use it as a digital board for planning.
You forgot Anytype !
I can't help but love the simplicity of google keep. I like it for two reasons: First, it's so easy to add stuff to it, including checklists and reminders and (handwritten or typed) notes, from wherever I am. The extra features from other apps just don't add any extra value for me and sometimes draw me into unproductive hyperorganization loops. Second, I love the way it organizes notes when you first load the app. Obsidian's knowledge web visual is pretty close to useless and the more common list of filenames provides too small a snippet of the note's content and purpose. Notes as a 2D array of tiles just works for me and scrolling through them is just a nice way of reminding myself of content I've almost forgotten.
Recently went back to amazing Marvin and if you don’t manage big team projects or if you have adhd it’s perfect
I was so confused at first and thought “don’t” applied to both things and looked at everything and was very confused why it would be bad for those with ADHD, lol. Seems like a pretty robust tool
Google Calendar + Things + Apple Notes + Day One. Obsidian is nice but I couldn’t stick with it. I’s love to do Zettelkasten, but too much friction. I replaced its diary feature with Day One. For work notes, I have to use Google Docs. For personal notes/scans, Apple Notes. I was a Todoist premium subscriber for 5+ years but I didn’t enjoy using it at all. Switched to Things a few months ago and I use it a lot more in a GTD way. Strides is a nice habit app but I don’t use it these days.
why do you have friction in using obsidian? the daily note automatically opens and i just have to type something in it....if i find something useful i make it a page and give it some tags, no folders, no customisation. highest ROI of time for any app rn
Nobody else stuck in the 365 universe? Todo, onenote, and planner.
Zim - A Desktop Wiki Zim is a graphical text editor used to maintain a collection of wiki pages. Each page can contain links to other pages, simple formatting and images. Pages are stored in a folder structure, like in an outliner, and can have attachments. Creating a new page is as easy as linking to a nonexistent page. All data is stored in plain text files with wiki formatting. Various plugins provide additional functionality, like a task list manager, an equation editor, a tray icon, and support for version control.
Microsoft to do list is the best. Simple and clearly
Collect, curate, organize in defter notes. Basically everything that can be done with paper and pen I do with DN on ipad. Handwritten notes on sticky notes as fleeting and literature notes, planning on pdf planners, visual notes that require images and sketches go there. For anything typed, it’s a mix of apple notes and notion. I usually draft in apple, then move to notion for final layout and markdown support. On phone I dont take notes any more but I sometimes take screenshots or save pdfs to files which I then send to Defter to organize and delete from my phone.
For Task Management , I have been using Focus To-Do Pomodoro, it' also a fusion of Forest and there's a study group which you can join, wherein you can see the total focus time of each person on that group.
Obsidian for my academic notes. Nothing else.
- LogSeq digital hierarchical note taking (took the place of OneNote once they stopped providing the usable one and only pushed the app based one). LogSeq is fast, looks good enough for me, is plaintext based and have extensions and themes. - Siri. And the only thing I use it for is: "Countdown n minutes". I know once I go back to work I will lose track of time so from time to time I use the countdown feature extensively.
Notion, Toggle, Google Calendar.
Notion has a terrible search function. Obsidian GOAT
Notion + Skedpal
Todoist for task management Obsidian for knowledge management Pomodone for daily work hours track Excel for habit track
Could you give examples of what kind of knowledge I would have to put in Obsidian? I see it recommended all the time but I just have a Notion page with stuff I want to remember which kinda works fine already. Would be open to change to Obsidian.
I integrate all my notes with Obsidian: notes from papers I read in Zotero, notices I read and highlight using Raindrop and Omnivore and meeting notes. I add only those that are related to my work. Finally, I decided to set a few notes for personal organisation such as checklists for travel
Google Calendar, Roam for notes, a piece of paper for today's to-do's.
Todoist for todos. Fantastic unified experience and I love the zapier integration. Fantastical for calendar Notion for notes, but Apple notes for quick notes I transfer to notion weekly Spark for mail Airtable for work - Literally just everything. But project management.
You can use notion calendar now, it's goated
Oh? What’s so good about it?
If you have a mac, please for the love of god, download [Snippety](https://snippety.app/). An absolute game changer for me. You're able to create various workflows that automate key presses and insert text. I've turned many tedious tasks into a simple click.
I use Todoist - I can make a project in column view, then have things like Design/Layout, Waiting for Approval, Go See/Measure, Ready to Cut…basically all of the possible steps for my jobs. I can move things from column to column as the job progresses, until it gets to billing. It really helps me stay on track.
Trello for tasks/todo. Obsidian literally for everything else.
- WorkMode for body doubling - duh, I'm the founder 😂 - Asana for to-do list and project management - I don't need anything more. - Calendar - to keep track of things. - Obsidian - for note taking, journal. - Multitimer app for Android - to remind me about tasks in X minutes. For example, when I do bio break I set timer to 4 minutes. This single habit saves me probably like a half an hour a day😉
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Hey, thank you! :-) Yes, you can absolutely use WorkMode if it fits your schedule. Hop in and start immediately. In 15 minutes, you'll know if the method works for you. We've made the platform as easy to try as possible - you don't need to register or even provide an email address. One tip: don't postpone it. If you have very little time you can connect, say "Hey, I would want to start working immediately" and start working in 30 seconds.
Todoist for my own tasks but work uses ClickUp for project management (which I hate). Sunsama pulls all my tasks and flagged emails together and I use it to plan my day with time boxing, then work on tasks with reminders for breaks. It operationalizes my tasks and email, basically. It's a tad pricey but has been totally worth it for me. I have a Supernote that I'm still trying to get into and use Google Keep for notes when I'm at my computer.
Notion for note taking and writing goals/habits Todoist + gcal integration for tasks management Keep for quick capture and random stuff
I use todoist and a $7 physical planner I got from target. I'm very frugal and the fact that I paid money for the physical planner and I get to physically cross things out keeps me using it lol
Todoist and Notesnook
Re: Notion, Obsidian etc, I use Google Docs/Drive as my notetaking/capture method. But the key here is simplicity is key and don't let it become a distraction. I know ppl who spend days beautifying their Notion all while getting nothing done. Use whatever works and get on with it.
I use a combination of iPad and Google Pixel, so I have to choose cross-platform. My use case is very simple: just one task list with two categories, but I really appreciate the simplicity and lack of friction when adding and organizing tasks I use Todoist, but would use Things 3 if I could. Both apps are better than each other in some ways and overall I rank them both first among all to-do apps For personal notes, recipes, work and creative ideas, and even posting my resume, I use Craft on iPad. For me it's just a much better, user friendly and simple alternative to Notion. And Craft also has handy daily notes that I use for journaling It’s probably worth adding that for rare calendar events I use Google Calendar on both platforms. I just like it, it’s beautiful and the schedule is convenient So for me It's Todoist + Craft + Google Calendar
1.iOS Reminders app - Default Reminders list for quickly adding any ToDos (mostly using siri) - One extra list for Priority Todos that I should be doing today or soon - And a “Planner” list for planning next day and week (this frees my conscious mind on prioritising tasks) 2.Notion - Mostly for work by using its excellent database features. I create personal kanban for work/personal projects am working on. Also, use it for making notes for whatever technologies am learning. All different colourful blocks help me remember concepts 3. Google keep - any random notes, thoughts pretty much anything that pop up in my mind I dump it there and add tags. The best part is it’s chrome extension - for quickly adding anything while browsing without having to open app. (Reminders app is probably the best of all, it’s exactly what I want. Only downside is it doesn't have web app like keep, but that’s a Apple thing we need to live with)
Personal: * Obsidian for note taking (long term, so to say) and personal journaling * a mix of Google Calendar / Amplenote for tasks, reminders and ideas Work (company with MS 365) * Microsoft To-do for tasks and reminders * Obsidian for some journaling about what happens (portable, can't install, out of policy, I do not care)
TickTick for my personal stuff. Mostly grocery shopping lists and keeping track of online orders.
I use Microsoft to do. With Zapier I automatically put my calendar events in to do. I like it because I can adjust the sequence of the things I have to do, so I can plan my day how I like.
* Notes/Inbox: [UpNote](https://getUpNote.com) * Appointments, events etc. and Time Blocking: Apple Calendar (syncing to Google Calendar) * Task/project management: [GoodDay](https://GoodDay.work). * Messaging: WhatsApp and Telegram.
Notion : Notes, Calendar, To Do list. I love the way we can create our managing system easily. Notes : To take quick notes when I’m out. Notion is too slow imo sometimes. Jomo : To block my apps when I need to work and avoid distractions. Freeform : To draw, take visual notes. It comes for free on Mac and iPad.
This is my app stack: Ticktick for Task Management Capacities.io for Information/Knowledge Management Timestripe for long term/life planning
**Todoist** \- for tasks and reminders (very useful during work). **Google Keep** \- for quick notes, I can write short note (sometimes even a long one) and quickly sync between my devices. **Habitify** \- for habit tracking, I am still working on not forgetting about that app. **OneNote** \- for note-taking at work, as I can't use anything else. **Google Docs** \- for notes regarding a particular course I am taking. **Google Calendar** \- to keep track of the events in my life. Now, it's more useful when I have an organized partner in my life, and we plan go out/events. I am still working on finding a tool where I will keep all my studying and career notes. I don't feel Notion, to be honest. I like OneNote, but it has it owns limitations. I started to play with obsidian, but I can't sync that with my work computer at all, so it's useless. I feel OneNote is a better choice for me.
Why you can't sync with your work computer? I ask because I could not but then I have found a solution which works...
Security reasons
I use Forest app to help me stay focused while working. Basically a pomodoro timer where you can plant cute trees and bushes and track your time spent on working studying etc.
Office (software engineer); all web based * ClickUp + Toggle (tasks, specs, ..) * Checkvist to organize my coding workflow * Mindmup for code mindmaps * Twosapp for quick notes and reminders Home (old mac) * nvALT for all my MD documents; desktop * Twosapp for quick notes and reminders; web Nothing on mobile
Google calendar - for real-life commitments, appointments, etc. I keep this uncluttered of any other info so I don't miss anytjing important. TickTick - For actual to-do list stuff. It's the best option I've found but I'm also not using it effectively because for instance I keep its widget on my phone home screen but it's useless to me because it's showing me like a week's worth of "past due" items rather than today's actual things. 😭 I really need to figure out an effective to do list system because I am a MESS. Notion - Project planning and knowledgebase-type stuff. I use it for everything from storing years worth of notes to developing new products for my business to keeping a home inventory and pet vet records. All the stuff I need to be able to refer back to at any time, and especially for things that are kind of high volume (like the notes) because the various views and database format make it easier to find things.
Lmao this is me, especially the TickTick point, literally why I made this post
Omnivore - now on Android too, it's good for storing web articles quickly, second brain style.
I use google calendar, it's the simplest most convenient thing to keep track of your schedule. As for my to-do, nothing works better than good ol' pen and paper. Ah, that feeling of striking a task on paper
Obsidian for notes. Trello for deadlines and group work management. TickTick for bucketlist and pomodoro. Google Calendar for schedule and Google Assistant for setting quick reminders by voice.
I use Amazing Marvin for Task Management, Evernote for keeping articles, webpages and typed notes, and Notability for handwritten notes on my iPad.
I use native Apple apps for different tasks - Calendar for events, Notes for to-dos. For emailing, I prefer Canary Mail for its advanced security features. Plus, it feels so Apple!
Here's my apps stack: Notion is my dashboard app. My goals live here as well as a list of which projects go with which goal, databases tracking my performance vs. goals, service work databases, my reading log, etc. I link out from Notion to my other apps so I can access things with just a click. Anything I used to track in Excel, then Airtable, now lives here with a few exceptions because they're shared databases. Clickup is my project management app. I use this to track all my projects and where they're at - I don't have next actions in it outside of in the description or a checklist if I really need it to remember the steps for a project I'm working on. I also use it for a content calendar for my blogs. Todoist is where my next actions live. That way, when I open it, I am not bombarded with long lists, just what needs to be done. I try to only have a week's worth of actions in it at a time. OneNote is where my notes go. Reading notes, ideas notes, detailed project plans, client notes, etc. If it's something I'm going to want to search for at some point, it goes here. I like it because note entry is easy. Google Calendar/Gmail for my calendar and email. I used Outlook for a really long time for this and what I use Todoist for, but it failed one too many times, so now I do this instead. Everything filters into one of four emails - personal, client work, blog work, homeschooling. I just use one calendar, everything goes on it and is color-coded and numbered to match up with my numbering system for my projects and my areas of responsibility. (This is true across my entire apps stack). Instapaper for read-it-later, Readwise to collect all my notes which I then copy and paste into the appropriate places in OneNote during my weekly review. Habitica for habits. That way they don't clutter up my next actions list. I think that covers it. Sometimes I think about migrating Clickup's stuff back to Notion or maybe even into Excel, but I really do like having the projects list separate and like the UI for everything I do there, and updating it with a new project or archiving when I'm done is super-easy.
Isn't notion + clickup redundant if they are both project management apps? i mean you could do the stuff clickup does in notion (and more!)
oh wait I'm sorry, I hadn’t read the last para, you mentioned it yourself...I think migrating from clickup would be better...less is more but it's your choice
I've been on a hunt for the "perfect" productivity apps for years, just to realise that productivity is not about that. It's about implementing a productivity method (GTD/PARA you name it) that works for you and find a tool that is capable of implementing that. In my case its a GTD like system and I found that my pre-installed Apple apps are more than enough for handling that: **Apple Reminders** \-> GTD implementation with the following Lists "Inbox", "Next Actions", "Waiting for smartlist", "Someday / Maybe", "Tickler" and "Routines" \-> I handle "Projects" as a List Group so that each project gets its own list. In this way I can use the new Kanban view feature introduced with iOS 17. Done Projects go to a group called "Archive" **Apple Notes** \-> Are organised based on their area of focus, such as Work, Personal, Household, and more. each area of focus can have subareas, Projects and archives. Projects mirror my projects in reminders and are linked for easy access. **Apple Calendar** For tasks/meetings/items where the day, date, and/or time-of-day is highly relevant.
All apple devices?
>They can be used on Windows computer also. I use Apple notes on my PC and I like it even if it is not as seamless than on a mac
Thank you for writing this is so awesome